Clinical notes, with a second look built in.
Vox drafts your note from the consultation, then compares it with the sources to highlight statements worth checking. Review, make your corrections, and turn the same consultation into your clinic’s letters and forms.
14-day Team trial · No card required · Watch the 90-second app walkthrough
Dictation transcript
0:06Re Gregory Bennett, date of birth 14 May 1968.
0:28Usual occupation, sheet-metal fabricator, employer, woollen gong sheet metal proprietary limited.
1:05He has not driven since the injury six weeks ago.
1:12Geoffrey Bennett sustained a right shoulder injury six weeks ago after lifting steel ducting.
1:38He drove forty minutes into clinic this morning without aggravating the shoulder.
1:44Geoffrey is keen to return to light workshop duties at Wollongong Sheet Metal.
2:20On examination he has painful arc abduction above ninety degrees with positive Hawkins-Kennedy impingement.
2:54No further imaging has been arranged since referral.
3:02New investigation, ultrasound right shoulder, Harbour Diagnostic Imaging, 4 November 2026, partial-thickness supraspinatus tear.
Excellence Health Clinic
456 Wellness Avenue, Suite 789, Healthtown, QLD 4567
(07) 1234 5678 · contact@excellencehealth.com
12 November 2026
Usual occupation: Sheet-metal fabricator
Dear Dr Martin Kessler,
Diagnoses: Right supraspinatus partial-thickness tear
Geoffrey Bennett presented six weeks after lifting steel ducting. Later he reported driving forty minutes to clinic this morning, and hopes to resume light duties at Wollongong Sheet Metal.
Investigations:
Warm regards, Dr Sarah Lin, MBBS, FRACS · Consultant Orthopaedic Surgeon
Illustrative example with fictional details. Advisory source checks apply to clinical notes and Word templates; they can miss errors and do not establish clinical correctness. PDF forms also need your review before use.
- Compare drafted statements against the consultation source
- Keep your practice’s own Word letterheads and PDF forms
- Review and make corrections before using any document
Working from doctors’ dictations?
Upload recordings, including DSS and DS2 dictaphone files, review against the audio, and prepare letters on the practice’s own template.
See a clinic workflow in 90 seconds.
Build and publish a note template, review an AI draft, then see the same consultation in a PDF form and Word referral.
Recorded in the live Vox app with a fictional consultation and real AI output. Includes narration and captions; processing waits are shortened.
Read the video transcript
Your consultation, in the formats your clinic already uses. This example is fictional.
First, I build Riverside consultation note from a blank template. I add History, Examination and investigations, Assessment, and Plan. I guide each section to use the source and preserve uncertain language such as possible. Once ready, I make the template available to the clinic.
Here is Liam’s dictation. I select the new template, and Vox creates a draft in the clinic’s chosen structure. Vox’s checks help highlight statements that need a closer look. This draft has no flags. During review, I change the referral wording to make clear it is planned. I still compare the whole draft with the source before using it.
The same consultation fills the clinic’s Consultation form. This is the actual downloaded editable PDF, with the original layout preserved.
And this is the specialist referral in the clinic’s Word layout, with Liam’s details, the uncertain impression, Dr Avery Chen, and the referral request. The source and documents stay with the consultation, while every draft remains the clinician’s responsibility to review before use.
Start with a format you recognise.
A SOAP template comes with a new Team workspace. For other formats, choose a starter when creating a note template, then adapt its headings and instructions to your clinic.
Preview a starter
In your workspace, open Templates → Create template → Structured note and choose a starter. Save your changes and follow your clinic's publication steps.
Sign in to create a template.
Template outline · not a generated note
SOAP Note
- Subjective
- Objective
- Assessment
- Plan
Headings organise the source information. A template does not establish that an examination, finding or discussion took place.
Your clinic. Your templates.
Your way of working.
Start with one consultation, then bring your colleagues into a shared workspace. Keep the people, templates and review steps connected.
A shared way to write
Use clinic templates so colleagues can work from the same structure. Configure template review and publication to suit your clinic.
A clear handover
Invite colleagues and assign work to the people preparing and reviewing it. Access follows each person’s responsibilities.
The clinician stays involved
Review and correct the draft before it becomes part of the record. AI checks support that review; they do not replace it.
Setting up a larger service or a practice-system connection? Talk through your setup with us. Connections need configuration before use.
Your patients’ information deserves a clear boundary.
Production recordings, transcripts, patient details and generated clinical documents are stored in Australia. Speech recognition and AI document generation for clinical work are processed in Australia too.
Stored and processed in Australia
- Your source
- Recordings, transcripts and patient details
- Clinical AI processing
- Speech recognition and document generation
- Your documents
- Clinical notes, letters and filled forms
This boundary covers clinical content. Account, payment, support and other business services may operate overseas, as described in our privacy policy.
Protected connections and access
Encrypted connections protect data in transit. Workspace isolation and access controls limit who can see and act on clinical work.
Consent and retention controls
Record patient consent before recording. Configure how long recordings and documents are kept, subject to your clinic’s record and legal obligations.
Not used to train Vox’s general-purpose AI
We do not use customer recordings, transcripts or generated clinical documents to train VoxVersa’s general-purpose AI models.
Review our security and privacy practices, or talk to us about your clinic’s requirements.
A few practical things.
Try a fictional consultation first. Get a feel for the note, make a correction, and see how your document looks.
- What does the trial include?
- A 14-day Team trial with no card required. The clock starts when you first begin processing. See Team and Solo pricing.
- What about patient data and consent?
- Consent is required before recording a patient or third party, including processing an imported recording of them. Review your workspace’s consent and retention settings before clinical use. Read how clinical data is handled.
- Can I use it with my practice system?
- Copy or export your reviewed work. Direct delivery depends on a supported, configured connection. Ask about your practice system.
Try it on a consultation you know.
Start with a fictional example, review the draft, and make it yours.
14-day Team trial. No card required.